Business Report Assignment Overview This assignment 100 points
and is designed to provide you with an opportunity analyze,
visualize, and report data in the form of a typical business
report. Instructions You have already completed two writing
assignments and received written feedback; however, its important
that we review my expectations once again: ? Students will
familiarize themselves with the assignments instructions,
referenced textbook pages, evaluation criteria, deadlines, and
submission requirements. ? Assignments will be prepared using a
business writing style as outlined in your textbook. This material
has already been assigned and you have been tested on the content.
As you know, unlike SMS text messages (text-speak) which use
phrases, abbreviations and lack capitalization, business writing
requires attention to detail, format, grammar, capitalization,
style, and spelling. ? Assignments will be free of significant
grammar, punctuation, capitalization, organization, and format
errors. Please proofread your assignment before submitting it for
evaluation. ? Assignments will be the original work of the student
enrolled in the course. Please review the syllabus and the
Universitys Honor Code for clarification. Preparation Materials
Before attempting this assignment, please take time to prepare
yourself by reviewing the following materials: Review the
assignment. ? Routine Report (Business Report) Instructions Below
Review your textbook. Review how to create and embed chart in
MSWord: ? MSWord 07: Description of how to use MSWord 07 and Excel
07 to create graphs. https://allaplusessays.com/order Report
Assignments Instructions 1. Read the Universitys Academic Honor
Code. Conduct that violates the Universitys Academic Honor Code
will result in a failing grade for the entire course. This policy
will be strictly enforced. 2. Create your assignment in MSWord. You
may use either MW Word 07 or higher. You must use MSWord. 3. Save
the assignment and include your last name in the title of the file
(e.g. REPORT-GARCIA) 4. Upload (do not copy and paste) the saved
file in the correspondingly named “Assignment Drop Box” at
Turnitin.com by the posted due date. Late Assignment Policy ?
Assignments not submitted by the originally posted due date are
considered late and may be submitted into the late drop box.
? Assignments not submitted according to the posted
instructions are also considered late. ? Late submissions must be
uploaded in the appropriately labeled “Late Drop Box” at
Turnitin.com by the posted “Late Assignment Deadline.” ? Late
submissions are only eligible for a maximum of 50% of the
assignments original point value. Late Submission Instructions for
Partial Credit (Maximum 50%) 1. Review submission instructions
above. 2. Upload (do not copy and paste) the saved file in the
correspondingly named “Late Assignment Drop Box” at Turnitin.com by
the posted due date.
Routine Report Assignment
Scenario: Your company is rapidly expanding and your original
startup team of 500 employees has skyrocketed to 4,200 employees in
the last five years. In an effort to encourage team member
collaboration and improve office morale, your CEO has asked you to
implement a 3-part Office Community Initiative (OCI) to be launched
in the next fiscal year. The three categories of the OCI will be;
Team Member Morale (TMM- the value the employee feels he/she gets
from his/her job), Inter-Office Relations (IOR- the way in which
employees communicate with one another), and Office Community
Outreach (OCO- ways for the office to give back to the community it
serves). Your finished report should have elements that address
each of these three parts.
The CEO, Ms. Suarez, has assigned you the task of analyzing
the workforces communication habits and attitudes as a first step
towards identifying potential solutions. She is willing to consider
funding anything from office festivities to guest speakers, but the
decision requires a thorough understanding of employee relational
needs. Figures 1 4 summarize data you have collected in an employee
survey.
Figure 1: Employee Attitudes
? Current Attitude Towards Position: Enjoyment/morale levels
? I love my job: 462 (11%)
? I like my job: 2,688 (64%)
? My job is alright: 966 (23%)
? I do not enjoy my job: 84 (2%)
Figure 2: Employee Relationships
? Frequency of Interaction: Amount of time collaborating with
others
? Every day, every week: 546 (13%)
? Certain days, every week: 1,176 (28%)
? Randomly: 2,268 (54%)
? Never: 210 (5%)
Figure 3: Effect of Potential Improvements to Office
Engagement Which of the following would you encourage you to use
engage/collaborate with other employees more frequently? (Check all
that apply) Portion of Respondents. Employees can check more than
one.
? Open floorplan work space: 756 (18%)
? Improved break/lounge areas: 852 (5%)
? Voluntary employee events/functions: 1,176 (28%)
? Mandatory employee events/functions: 252 (6%)
? Employee incentive programs (such as employee of the month,
etc): 1,722 (41%)
? Sub-committees or projects with teams from different
departments: 1,302 (31%)
? Nothing could encourage me to engage more than I have to:
210 (5%)
Figure 4: Community Engagement
? Frequency of Activity: Volunteering/working in the
community
? Every month, at least: 336 (8%)
? Every few months: 840 (20%)
? Once or twice a year: 1,806 (43%)
? Never: 1,218 (29%)
Task: Write a recommendation memo report to your supervisor,
Ms. Suarez illustrating the data you have collected and
recommending your three part Office Community Initiative (OCI).
This is a short report; therefore, your report will not
include a title page, a table of contents, or appendices. The
visualized data must be within the text (body) of the report; do
not place the data at the end of the report.
Organizational Guidelines:
TO: Ms. Suarez, CEO
FROM: Insert Your Name
DATE: Month Day, Year
SUBJECT: Office Community Initiative (OCI)
Begin your report memo with a brief introductory statement
outlining the background, problem/opportunity/purpose, scope, and
organization of the report. Refer to your text for assistance;
especially Chapter 10 (pg. 248-267) and parts of Chapter 9 (pg.
222-236), as a proposal can be seen as a form of persuasive
messaging.
In the body of your report, you are required to illustrate
each set of data with figures. Keep in mind this portion of the
report requires an appropriate heading, and each of the four
figures requires a reference statement, a caption, and if
applicable, a legend. Do not place the data in a bulleted/numbered
list or in a table.
For example:
APPROPRIATE SECTION HEADING
Precede the graph with a reference statement explaining what
the graph illustrates. For example, Figure 1 illustrates the
employee attitudes.
Figure 1: Employee Attitudes
Create the figure. Determine which figure best illustrates
the data. Should you use a pie chart, a bar chart or a line chart?
Once you have decided which chart to use, review your text for
format requirements. How large should the chart be? Should the data
be an ascending or descending order? Where should you place the
labels? Does the chart require a legend? Is the visual clear,
complete, concise, connected, and compelling (see textbook for
guidelines)?
Note: If you are not familiar with how to create chart using
MSWord or importing them from Excel and embedding them into MSWord,
you should consult the Help function in MSWord or you may also find
it useful to review the following webpages:
Immediately following the chart, explain the significance of
the data. This is referred to as the illustrations caption.
For example, As you can see from Figure 1,..
After all four chart are completed, offer your three part
Office Community Initiative (OCI). Be sure to address; Team Member
Morale (TMM- the value the employee feels he/she gets from his/her
job), Inter-Office Relations (IOR- the way in which employees
communicate with one another), and Office Community Outreach (OCO-
ways for the office to give back to the community it serves). Each
proposed section should be logically constructed from the data and
must be adequately explained in detail. This section of the report
also requires an appropriate heading. There should only be one
proposal for each section. For example, when discussing the
community outreach do not offer the option of partnering with a
Boys & Girls Club and building a house with Habitat for
Humanity. Choose one solution and fully develop the plan.
For example:
APPROPRIATE SECTION HEADING
Introduce this section of the report with a paragraph
previewing your recommendations.
Team Member Morale: XXX
Explain your solution and why it is a logical option.
Inter-Office Relations: XXX Explain your solution and why it
is a logical option.
Office Community Outreach: XXX Explain your solution and why
it is a logical option.
Close your report with a summary of the key points as they
appeared in the report body. Do not introduce new facts into your
closing paragraph. End by inviting Ms. Suarez to contact you to
discuss the reports recommendations.
Evaluation Criteria
Outstanding: (90-100%) The report demonstrates superior
application of business communication concepts and principles
outlined in the readings and exercises. The assignment does not
contain errors in content, grammar, spelling, punctuation, format,
and/or the visualization of the data. All four of the data sets are
illustrated properly.
Above Average: (80-89%) The report demonstrates above average
application of business communication concepts and principles
outlined in the readings and exercises. The assignment has a few
minor errors in content, grammar, spelling, punctuation, format,
and/or the visualization of the data. All four of the data sets are
illustrated properly.
Satisfactory: (70-79%) The report demonstrates satisfactory
application of business communication concepts and principles
outlined in the readings and exercises. The assignment has a
moderate number of errors in content, grammar, spelling,
punctuation, format, and/or visualization of the data. Three of the
data sets are illustrated properly.
Poor: (1-69%) The report has an inconsistent application of
business communication concepts and principles outlined in the
readings and exercises and/or has frequent and serious errors in
content, grammar spelling, punctuation, format, and/or the
visualization of the data that distorts the meaning. At least two
sets of data are not illustrated properly.
Incomplete: 0 points (0%) The memo was not submitted before
the due date and/or was not completed according to the published
instructions.
Conduct that violates the Universitys Academic Honor Code
will result in a failing grade for the entire course. Please review
the Universitys Honor Code and your syllabus for additional
details. If you have questions regarding the policy, please speak
with your instructor and/or your academic advisor. This policy will
be strictly enforced.
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